This article talks about patient requests submitted through Patient Triage, our new online consultation platform.
We recommend submitting test patient requests using your own unique link for Patient Triage so you get an understanding of how this works. 😊 If you haven't got your unique link yet, you can find it following these steps.
What happens when a patient fills out a request?
When a patient fills out a Patient Triage request on your practice website, the patient request will go to the accuRx inbox under the 'To Assign' folder.
All accuRx users at the practice have access to the 'To Assign' folder in the accuRx inbox. But, only those who have notifications switched on for the 'To Assign' folder, will be notified of a new patient request:
🤔 How do I know who has notifications switched on? Can I change who is notified? There's more on this here!
After clicking on the notification (or just opening the inbox icon), you will see the patient message in the 'To Assign' folder:
How do I action these message in the inbox?
Once you've received a message you can either:
1) Review the information sent by the patient and click 'Save to Record' to save it into the EMIS/SystmOne consultation
2) Assign the conversation to the appropriate team or individual (see image below)
3) If a patient triage request is urgent, you can click on the 'Mark urgent' button to move it to the top of the list and make it easier to spot.
4) If you click the blue 'Message' button (next to the 'Assigned to' dropdown), you can quickly text the patient, set up a video call or send them a questionnaire if appropriate.
5) Once the request has been actioned, it can be cleared from the inbox by clicking on the 'Done' button. (Don't worry - these requests can still be found in the "Done" folder if you need them again!)
Why do some patient triage requests say "Patient not found"?
If the patient's identity could not be matched to a unique record on the Patient Demographic Service (PDS, also referred to as "the spine") OR they do not pass 2FA you will need to manually match it to a patient. (More on how we verify patient identify here)
How do I match a "Patient not found" to a patient?
1) Click on "Search for patient" which brings up the accuRx Patient Finder
2) Type in the patient details (such as name or DOB)
4) Click to select a patient
5) The selected patient demographic details will preview in yellow in the conversation header so you can check that it is correct before clicking "Confirm" (if it is not correct, you can click "Change")
6) Once you click "Confirm", there is a last pop-up asking you to confirm again
The patient request has been matched to the wrong patient
If a Patient Triage request has been matched to the wrong patient, you can undo the match.
To undo a match, click the three vertical dots next to the "Mark urgent" button as indicated by the red arrow in the diagram below:
You will then see an option to "Unmatch patient". If you click that option, you will be asked to confirm that you want to unmatch the patient from the request. 👇
Once you click confirm, you will then be able to match the request to a different patient. 😊
See a full demonstration of how to undo a match here:
Monitoring Patient Triage requests
If you want to get an overview of where all patient triage requests are in the accuRx inbox (e.g. who has been assigned a message), you can use the 'Patient Triage' filter if the 'All' folder.
To access this filter, click on the inbox icon on the accuRx toolbar and then click 'All' on the left hand pane. You should then see the 'Patient triage' filter appear.
Within this filter, you will see all open patient triage requests (those that have not been marked as 'Done' as they will move to the 'Done' folder).
You can get an overview of the type of request (medical or admin etc) and whether the request has been assigned (to a team such as the Doctors or Secretary team) or if it is still in the 'To assign' folder.
Got a question? Don't hesitate to start a chat with us by clicking on the round message icon on the bottom right side of the screen. 👉