Face to Face appointment reminders will include the date and time of the patient's appointment and, if your organisation has more than one site, the location of the appointment.

Telephone appointment reminders will include the date and a 2-hour time frame of the patient's appointment. This window of time is not currently customisable.

1 reminder message is sent 1 working day before the patient's appointment. There are also optional reminders 3 day prior to the appointment and 1 week prior to the appointment that can be set up, and a post-appointment reminder message option ✅

For the 3 day and 7 day reminders, we have to detect the appointment 3 days and 7 days respectively before the appointment start time, otherwise we won't schedule a message.

We currently do not send out automatic texts to patients to confirm their appointment booking ❎

If a patient is booked into a same-day appointment they will receive an appointment reminder if the appointment is more than an hour from the time it was booked. In this case, they would also receive the post-appointment message.

However, If the appointment is within an hour they will not receive a reminder, and subsequently will not receive the FFT post-appointment message. Appointments booked within 7 days won’t get a reminder until the 24-hour one.

Add a slot type into your clinical system, and our system will pick them up in about an hour if a patient is booked into the slot in the next 7 days. This article here goes into more detail 😃.

Yes ✅ our system scans the EMIS/SystmOne record to look for any SNOMED codes related to SMS consent (for instance, if the patient has explicitly expressed dissent for SMS communication). It will then choose whether to send the appointment reminder based on this, and hence will not send appointment reminders to patients that have a code for declined consent in the record.

For more information on this please see this article here.

Nope! Our system doesn't distinguish between clinicians and only looks at slot types 🔍

You will need to turn off any current system reminders so patients do not get multiple reminders.

Yes! You can set a telephone appointment reminder which will include the date and a 2-hour time frame of the patient's appointment and won't include a location. This window of time is not currently customisable.

Appointment reminders are not currently saved to the record ❎.

Yes! If we detect more than one site in your appointment book then we will automatically include the location of the appointment in the reminder.

Our Post-Appointment Message feature allows you to set up text messages which are automatically sent to patients 24 hours after their appointment. This is included in our Appointment Reminders product. Within this message, you can include whatever text you like, including a link to your Friends and Family test! We've made two articles to make it super easy to create your own FFT on Microsoft Forms or Google Forms but you are welcome to use whichever survey-building provider your organisation prefers.

Yes, we will search the appointment book for the associated appointment before the post-appointment message is sent. If the appointment was cancelled or rescheduled before we've done a refresh then the post-appointment message would not be sent.

In some cases, we may have already sent this message when the appointment cancellation change is picked up from the medical record🤕

Yes, we check for deceased patient status before an appointment reminder text is sent and then stop that reminder from going out.