AccuBook: How to calculate capacity

How to calculate and plan clinic capacity when inviting patients with accuBook

Sameera avatar
Written by Sameera
Updated over a week ago

For the lead organisation setting up clinics, we've provided an easy way to calculate how many patients in total you will be able to vaccinate in each clinic you have set up.

๐Ÿ‘‰ Please see our handy vaccination capacity planner template, ๐Ÿ‘ˆ

Below, you will see some examples of some clinics:

We calculate capacity in the following way:

Length of session x Patients per hour* = Total capacity.

e.g. For the clinic on the 20th December in the picture above, this clinic is 5 hours long. The practice has said they can see 9 patients per hour, therefore the total amount of patients they will be able to vaccinate is 45 patients.

We've also added an extra 500% allowance for bookings as we don't expect all patients invited to want the vaccine or contact the practice to be vaccinated - therefore, if you have the capacity for 50 patients for one clinic, you can actually invite 250 patients for booking. We don't count 'to manually book' patients in this calculation, to free up more capacity for self-service patients.

*Patients per hour

This needs to be the total amount of patients that ALL the vaccinators will be able to vaccinate in one hour. For example, if you have two nurses vaccination - one that can vaccine 6 patients an hour, and another that can vaccinate 8 an hour - the total will be 14 patients per hour.

Please note that clinics set up in this way do not include breaks - you will need to calculate capacity accordingly.

You will also need to make sure your session length matches up with the length you're setting for each individual appointment. For example, if each of your appointments will last 15 minutes, it's best not to set a session to 70 minutes, for example, as you will have 10 minutes at the end that won't be one full appointment.

๐ŸšจThe most important thing to draw your attention to is to remind practices that theyโ€™ll want to start slow. Start by uploading small groups of patients first. You can always upload more later. If more patients are invited than there are available slots, patients still receive an SMS invite but will be unable to book if others book it out before them. To avoid this, we recommend dividing slots up fairly between the participating practices, and inform them how many patients can be invited. ๐Ÿšจ

If you still have any questions or concerns, feel free to chat with us using the green message bubble in the bottom right-hand corner of this page. ๐Ÿ‘‰

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