This article assumes you already have access to accuBook, and that you've gone through the procurement process to turn the feature on for your organisation.
This article has more information on procurement if you need access.
What is accuBook and how does it ?
accuBook is a simple product built to help you manage appointments for your organisation's part in the Covid-19 vaccination programme.
The lead site sets up the site info, invites practices to participate, and then creates clinics to book patients into.
Each invited organisation can then invite their own patients.
Patients can book themselves in with a link sent by SMS, or practices can manually book patients in.
Appointment confirmation & reminders are sent to patients via text.
Practices can easily view which patients have booked, have not yet booked, declined the vaccine, and those who need to be manually booked in.
NB: if you're a completely new Accurx user you'll need to chat to us first so we can get you set up on accuBook. Hit the chat bubble button below.
STEP 1: Set up your lead organisation and invite other organisations:
Head to 'Vaccine sessions' under ‘COVID-19 vaccine’
Enter the details of your delivery site.
Add the ODS codes of participating practices.
To avoid typos (and allowing the wrong practice to invite their patients!) we strongly recommend double checking ODS codes here ❗
📣 Remember to let your participating sites know they've been invited!
STEP 2: Set up the clinics you plan to run:
👉 Here’s a handy video 👈
Select 'Vaccination Sessions' under 'COVID-19 vaccine'
Add the details of the first clinic you plan to run in a new row.
Set your clinic live. These slots will now be accessible to book patients in (see step 3).
STEP 3: Invite patients to book their appointments:
👉 Here’s a handy video 👈
Select ‘Invite patients and manage bookings’ under 'COVID-19 vaccine'
Here you can invite patients to book themselves into an appointment via SMS, book them in manually yourself, and then view, manage and cancel these bookings.
We're also developing a set of top tips gathered from users about how to run their vaccination booking process using accuBook. We'll update with links here, but you can share tips or ask for help from other users on our Facebook group. If you're stuck, please come and chat to us by clicking the bubble below.