To invite and book patients aged 5-11 for their covid vaccinations, a separate clinic will need to be set up on accuBook. This new clinic type is called Paeds5-11Pfizer and only this age group will be able to book into it.

1️⃣ Set up your Clinic on the 'Manage clinics' page

Underneath 'Set up Clinic times' select Paeds5-11Pfizer from the vaccine drop-down menu πŸ‘‡

2️⃣ Click on the 'Invite patients and manage bookings'

3️⃣ Select the Primary Course tab to upload and invite patients

Upload a list of patients or invite them as an individual. More instructions about how to do this here. πŸ‘ˆ

⚠️ You may hit an error message when uploading your CSV file onto accuBook for this age group⚠️

To avoid this, please change the date format in your CSV file to DD-MMM-YYYY. It is likely that this isn't a default format so this will need to be added and updated manually.

If you can't see the DD-MMM-YYYY in the custom tab below then you will need to add this manually. The steps are: highlight the cells > right-click > format cells > custom > manually enter DD-MMM-YYYY into the "Type:" textbox. πŸ‘‡

4️⃣ Once the CSV file has been uploaded, you will be able to edit and send the SMS invites to patients πŸ˜„

5️⃣ Once you've sent the invite, the patient's will then automatically fall into the 'Awaiting response - 1st' filter πŸ‘‡


Will the invite capacity change for this age group?

No, you will still be able to invite 500% of the clinic capacity.

Vaccinating under 11's will take longer than other patients, can we edit/change the 10-minute appointment slots?

This can't be edited and we are unable to change the 10-minute appointment slots in the Clinic Set up, sadly.

Are we able to invite/book the 2nd dose for these patients on accuBook?

Not at the moment, we are still awaiting confirmation in government guidance that this age group will be receiving the 2nd dose and when this will be.

❓ Please let the Support Team know if you have any questions by clicking on the green chat bubble in the bottom right-hand corner πŸ‘‰

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