You can assign a message to a colleague or another team by selecting their name from the "Assign" section at the top of the message. You can also add a note. You will see at the top of your assignee selection your three most frequently assigned to groups or colleagues, so you can either quick select from here or search for a team or colleague.
When you assign a message, it will disappear from that place in the inbox and move to where you assigned it to. If you have assigned a message to a colleague, they will receive a notification that they have been assigned a message and the message will appear in their "My Inbox".
If you accidentally assigned a message to the wrong person or Team, you can find the message by going to the "All" folder.
How will I know that someone has assigned a message to me?
You will get a notification on your toolbar and a pop-up message.
Can I set up rules or automations?
This isn't something we support with the current Inbox but it might be something that we look at in future.
How do you choose the top 3 frequently assigned to teams or colleagues?
We base this on 2 weeks history of your usage data. We then surface the top 3 colleagues or teams that you contact the most during that 2 weeks. This means the assignees can and will change depending on your usage.
If you have any questions, please chat to our support team by clicking the green button in the bottom right corner, we'll be happy to help! 😊