As part of the work we're doing to ensure you're able to invite your patients for their second vaccinations, we display NIMS (National Immunisation Management Service) data in accuBook. We get the following data back from NIMS:

  • Type of vaccine administered (Pfizer or AstraZeneca)

  • Date of 1st vaccine administered

  • Date of 2nd vaccine administered

This means there are a few changes to how your patients appear in accuBook:

Upload step

After you upload a new CSV of patients, we now show you a new column, 'National vaccination data'. This will display the data we got back from NIMS for each patient - one of the following:

  • No data returned - this means we didn't get any results from NIMS for this patient. It's likely that it's a test patient, or the NHS number has been entered incorrectly.

  • No recorded vaccinations - we matched this patient on NIMS, but there are no recorded vaccinations for them. You can now invite them for their first vaccinations.

  • 1st vaccination recorded - we matched this patient on NIMS, and they have already had at least one vaccination recorded (for instance from a mass vaccination site). They cannot be invited for their first vaccinations, but we will still import them into accuBook, into the appropriate states (see below).

New patient states

You will now also see some new patient filter options - patients will automatically be moved to these new states based on the data we've received about them from NIMS.

Awaiting invite - 2nd - Anyone who has already had their first vaccination will go into the 'Awaiting invite - 2nd' filter. They are ready to be invited for their 2nd vaccinations, and will not receive any invites to 1st vaccinations.

Had both - If NIMS tells us that a patient has had both of their vaccinations, we will import them, and add them to this state. This means that the patient can no longer be invited for vaccinations as they have had their 1st and 2nd, but you can still import them for your records.

NIMS checking after a booking

We also check NIMS after a patient has had an appointment in accuBook, at the following times:

  1. When uploading a patient to make sure we have the correct state for the initial invite, and ahead of inviting for the second dose

  2. The day before an appointment

  3. 1 day, 3 days, 1 week, and 8 weeks (new) after an appointment to capture changes once they've synced back from Pinnacle and to try and catch patients who have had their dose elsewhere ahead of them being invited for a second.

  4. We also will automatically refresh NIMS data for all patients with active invites in our system where they've not yet had both doses and the data is older than 12 weeks (new)

  5. On manual user refresh action is still available

This should mean that we leave enough time for NIMS to be updated and patients will then be moved into the appropriate state. If we don't get any NIMS information after day 3, then the patient will remain in 'Booked - 1st'.

Manual Refresh from NIMS

You can manually refresh the NIMS data for each individual patient by opening the 'details' section for this patient.

Please note: you will only be able to manually refresh from NIMS every 12 hours. As Pinnacle and NIMS only update nightly, data is very unlikely to change during a working day.

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